DH-320 Reporting changes to agreements

Whenever a party makes changes in its own system to data that will be stored in Datahub, the changes must be reported to Datahub. The agreement to be updated is identified with the combination of agreement identification, market party and accounting point identification. Changes made to agreements are reported to Datahub in accordance with the following rules:

1. It is not possible to add or remove customers from agreements using an update event; instead, a new sales agreement must be reported. It is also not possible to update the agreement’s customer information using an agreement update. Customer information is updated using DH-110 Customer information maintenance.

2. It is not possible to change the start and end dates of an agreement using an agreement update. The start or end dates of a sales agreement can only be changed in Datahub before the arrival of the date (that is, not retroactively) by first reporting the cancellation of the original notification to Datahub and then by issuing a new notification with the new date.

3. Changing the start and end dates of a sales agreement once delivery has already begun or ended is explained under Retroactive error correction.

4. Both agreements that are valid at the time of sending the update to Datahub and agreements that will become valid in the future can be updated. A sales agreement that has already ended can only be updated if it has ended less than 6 weeks ago. An ended grid agreement can be updated without restrictions.

5. Changes to an agreement’s content, wherein a party updates information in an existing agreement, are made using an agreement update event. Changes to the content of an agreement include, e.g., product changes, changes affecting invoicing details, changes to special termination clause or a change to the fixed term of a sales agreement.

6. A sales agreement can be updated from non-fixed-term to fixed-term agreement and vice versa. Fixed-term start and end dates of a fixed-term agreement can be updated. An agreement can also be updated with a new fixed-term period following the earlier one.

7. An agreement cannot be updated from regular to delivery agreement or vice versa. In this case a new sales agreement needs to be reported to Datahub.

8. Updates to agreement information made by a party in their own system must not be sent to Datahub if the update does not change the agreement information maintained in Datahub.

9. An update of agreement information should not automatically trigger another event, such as an update to the customer’s postal address, unless that information has also changed.